Join Our Board

Help Lead the Way to a More Food Secure Community!

Treasurer Position Description

The Shelbourne Community Kitchen Society (The Kitchen) is a community food resource in the Shelbourne Valley, for individuals and families living on a low income. We provide opportunities for people experiencing food insecurity, to grow, prepare and cook healthy food, in a supportive and empowering environment. 

Role 

The Treasurer provides overall financial management for The Kitchen. The Treasurer provides accurate, timely, reliable financial information to the Board of Directors (the Board) regarding the business of The Kitchen. 

General Requirements 

General Board Responsibilities include:

1. Committing to the mission and work of the Shelbourne Community Kitchen.
2. Being informed on all Kitchen matters.
3. Developing, monitoring, reviewing and approving bylaws, policies, membership categories and eligibility, finance, planning (strategic and annual action plans), personnel, advocacy and other recommendations received from the Board, standing committees and staff.
4. Working collaboratively with directors, committee members and staff.
5. Reviewing meeting minutes for accuracy and completeness.
6. Attending monthly Board meetings, important related meetings and the Annual General Meeting.
7. Participating in the Board’s annual planning, budget setting and evaluation responsibilities.
8. Reviewing the Board’s conduct and performance to ensure compliance with bylaws and policies.
9. Providing a current Criminal Record Check, including vulnerable sector check
10. Contributing to a safe, respectful and welcoming environment by enacting the Member Code of Conduct and Confidentiality.
11. Supporting, and if possible, participating in fundraising projects and events.

Specific Responsibilities: The Treasurer is responsible for: 

1. Coordinating the preparation of the annual budget in consultation with the Bookkeeper, Executive Director and Finance Committee.  
2. Review the monthly financial reports in consultation with the Bookkeeper (budget to actual and balance sheet) for presentation and review of the Board. 
3. Preparation and liaison with external professional accountants for annual financial statements review.
4. Ensuring that policies and procedures for recording income and expenses are consistent with GAAP (generally accepted accounting principles). 
5. Signing and ensuring the preparation (by Bookkeeper) and submitting to the CRA the annual Registered Charity Return (Form T3010).
6. Advising the Board monthly of the submission of the monthly source deductions to CRA by the Bookkeeper.
7. Signing donor charitable tax receipts (electronic signature).
8. Coordinating banking arrangements and ensuring that the list of authorized signing officers is current and authorized by the Directors.
9. Together with the Bookkeeper, assisting the Grant Writing Committee with grant applications by providing program budgets and related financial information.
10. Advising the Board on financial risk management issues. 
11. Serving as Chair of the Finance committee
12. Serving as a resource for the Grant Writing Team.

Working relationships 

The Treasurer’s primary working relationships are with: 

• The Board of Directors, Executive Committee and Staff. 
• The Bookkeeper.
• Administrative volunteers (who record and process financial donations). 
• Insurance broker.
• Banking institution. 

Benefits: The Treasurer position offers a number of exciting opportunities: 

• Contribute to a powerful mission. 
• Develop and apply leadership skills, as well as creative and critical thinking. 
• Work with a team of decision makers. 
• Network in the non-profit community. 
• Access training opportunities. 

Qualifications 

• Knowledge and experience in preparing budgets and financial reports, bookkeeping and payroll.
• Financial experience working with non-profit organizations, an asset. 

Approximate time commitment (10 – 20 hrs. /mo.): 

• Attending monthly meetings of the Executive committee and the full Board of Directors – 4 hours a month. 
• Corresponding via email with staff and Directors – 3 hours a month. 
• Chairing Finance Committee meetings – 3 hours including prep time per ad-hoc meeting usually four meetings per year.
• Assisting with program budgets for grant applications – 2 hour a month. 
• Liaison with external financial accounts in the preparing annual financial statements – 5 hours annually
• Attending Annual General Meeting – 2 hours annually
• Submitting annual CRA return – 3 hours annually.